INTRODUCTION TO POWERPOINT 2007
Microsoft
Office PowerPoint 2007 enables users to quickly and easily create high-impact,
vibrant slide presentations. PowerPoint 2007 has powerful graphics capabilities
and great formatting features that enable even the novice to create
professional looking presentations. The user interface has been redesigned with
the intent of making the tools you need easier to find and help you give your
presentation a professional and consistent look throughout.
STARTING UP POWERPOINT 2007
·
Click Start button >> All programs,
click Microsoft Office >> Select Microsoft Office PowerPoint
2007.
·
Win + R
(Run command) type POWERPNT.
1.
Ribbon: An area across the top of the screen that makes almost
all the capabilities of PowerPoint available in a single area. The Ribbon makes
it easier to see and find commands to format your document. Ribbon
can be reduced to a single line of tabs by pressing CTRL + F1.
2. Microsoft
Office Button: A button that provides access to menu commands in
PowerPoint. The Microsoft Office Button is located in the upper-left corner of
the window. At the bottom of the menu are buttons for changing PowerPoint
Options and Exiting PowerPoint.
Tip: Press the ESC key or click away from menu to close.
3. Tab: An area on the Ribbon that contains buttons organized in
groups. The default tabs are Home, Insert, Design, Animations, Slide Show,
Review and View.
4. Quick
Access Tool Bar: A customizable
toolbar at the top of an active document. The Quick Access Toolbar is located
to the right of the Microsoft Office Button and was designed for easy access to
frequently used commands.
5.
Title Bar: A horizontal bar
at the top of an active document. This bar displays the name of the
presentation and application. At the right end of the Title Bar, as in previous
versions is the Minimize, Restore and Close buttons.
6. Groups Categories: A Group of buttons on a tab those are exposed and easily accessible.
The Home tab is
organized in seven groups mainly related to slide layout and
formatting: Clipboard, Slides, Font, Paragraph, Drawing, and Editing. For
example, the Home tab will allow you to quickly create a new slide, choose a
layout, add and format text and shapes.
The Design
tab is organized in three groups: Page Setup, Themes, and Background. The
Themes group command allows you to completely change the look of your
presentation. This includes the colors, background and fonts.
The Animations
tab is organized in three groups: Preview, Animations, and Transition to
this Slide. Here is where you find the tools to set the animating effects to
your presentations and slide transitions.
The Slide
Show tab is organized in three groups: Start Slide Show, Setup, and
Monitors. Here is where you prepare you presentation, add narration, choose
which slide to start with and set up the view when multiple monitors are
involved.
The Review
tab is organized in three groups: Proofing, Comments, and Protect. Here is
where you will find your spelling and grammar checker, in addition to this when
you have someone review your presentation this is where comments can be added
and addressed.
The View
tab is organized into six groups: Presentation Views, Show/Hide, Zoom,
Color/Grayscale, Window, and Macros. Here you can change the display of your
presentations, make a quick switch to Notes Page view, turn on gridlines, or
arrange all your open presentations in the window
7. Dialog
Box Launcher: A button that launches a dialog box containing options
for refining a command.
8. Slide
Pane: Workspace
to create, edit or format, slides.
9. View Toolbar: A toolbar found at the bottom right of the PowerPoint window that enables, adjusts and displays different views of a presentation’s content.
10.
Notes Pane: Where you
type your presentation notes that apply to the slide. You can print your notes
and refer to them when you give your presentation or handout to your audience.
11.
Status Bar: A horizontal bar at the bottom left of the PowerPoint
window that gives details about the active presentation.
12.
Slides and Outline Tab Pane: Slide tab
allows you to view slides thumbnail-sized making it easy for you to navigate
through your presentation and to see the effects of any design changes. You can
also easily rearrange, add, or delete slides here. Outline tab is where
you can start writing content. Capture ideas, plan how to present them, and
move slides and text around. The Outline tab shows your slide text in outline
form.
CREATING A NEW PRESENTATION
1.
Click Microsoft
Office Button
2.
Click
New, New
presentation screen appears
3.
Double-Click on Blank Presentation.
OPENING AN EXISTING PRESENTATION
1.
Click the Microsoft Office Button.
2.
Click Open.
3. In the Open dialogue box,
navigate to the folder that
contains the file you want to
open, and then double-click the file.
CREATING A NEW SLIDE
There are three ways
to add a slide in PowerPoint.
·
On the Home
tab, in the Slides group, click New
Slide.
·
Right-click
on
the slide from the slides tab and select New Slide on the pop-up menu.
·
Click on
a slide from
the slides tab and hit the enter key.
DELETING A SLIDE
1.
Right-click
the
slide that you want to delete.
2. Click
Delete Slide.
CHANGING THE ORDER OF THE SLIDES
1. In the Outline and Slides tab Pane, click the Slides tab.
2.
Click on the slide thumbnail that you want to move,
and then drag them to their new location.
TIP - To select multiple
sequential slides, click the first slide, and then hold down SHIFT while you
click the last slide that you want to select. To select multiple non-sequential
slides, hold down CTRL while you click each slide that you want to select.
ADDING TEXT TO A SLIDE
Slide
layouts contain placeholders. The
dotted border represents placeholders; just click inside the border and you can
add text or insert objects.
1.
Click
inside a
text placeholder.
Type or Paste the Text.
FORMATTING TEXT
Mini Toolbar is activated when
you select text to be formatted. This toolbar is miniature and semi-
transparent to help you work with fonts, font styles, font sizing, alignment,
text color, indent levels, and bullet features.
Live
Preview temporarily
applies formatting on select text or objects whenever a formatting command is
hovered. This allows you to quickly see how the formatting options will look in
place before they are made.
CHOOSING A LAYOUT FOR A NEW SLIDE
1. From the Outline and Slides tab Pane, click on the slide you are selecting a new layout.
2.
On the Home tab, in the Slides
group, click Layout.
3. Click Layout Style of your choice.
ü Title slide
ü Title and content
ü Section header
ü Two content
ü Comparison
ü Title only
ü Blank
ü Content with caption
ü Picture with caption
SELECTING A THEME FOR YOUR PRESENTATION
On the Design tab, in the Themes group, click the document theme that you want, or click more 
to see all available document themes.
TIP -
You
can apply a theme to all slides, to selected slides only, or to the master
slide. Just right-click the document theme and then click the option that you
want.
INSERTING PICTURES INTO YOUR PRESENTATION
1.
From Insert
Tab, in Illustrations Group, click Picture.
2. Double-Click Folder where picture is
stored
3. Double-Click on picture you want to insert.
INSERTING CLIP ART INTO YOUR PRESENTATION
1. From Insert Tab, in Illustrations Group, click Clip Art.
2. Search field will appear. Enter keyword in Search for field.
3.
Click Go. And Results appear, click on image
you choose then drag image into your open slide.
Note - Once Picture or Clip Art is inserted, if you
want to resize it or give it special effects. Click on the image and the
Picture Tools appear on the Ribbon.
Click the Format tab, and use buttons and options there to work with the picture.
INSERTING SHAPES INTO YOUR PRESENTATION
1.
Home tab, in
the Drawing group, click Shapes.
Note -
Once
your shape is inserted, if you want to resize it or give it special effects.
Click on the shape and the Drawing Tools
appear on the Ribbon. Click the Format
tab, and use buttons and options there to work with the shape.
INSERTING CHARTS INTO YOUR PRESENTATION
INSERTING
CHARTS CREATED IN EXCEL-
If
you already have created a chart in Excel from an existing spreadsheet...
1.
In
Excel, select
the chart by clicking its border.
2.
From the Home Tab Clipboard group, click Cut.
3.
In PowerPoint, click in the
placeholder on the slide or notes
page that you want to insert the chart.
4.
On the Home tab, in the Clipboard
group, click Paste.
INSERTING
A CHART FROM WITHIN POWERPOINT-
1.
In PowerPoint, click slide that you will insert
chart.
2.
On the Insert tab, in the Illustrations
group, click Chart.
3.
In the Insert Chart dialog box, click
chart, then click OK.
4.
In
Excel, to replace
the sample data, click a cell on
the worksheet.
5.
Type
your data
that you want.
6.
In Excel, click the Microsoft Office Button, and then click Save
As.
7.
In the File name box, type a new name for the file.
8.
Click Save. And in
Excel, on the File menu, click Close.
INSERTING SMARTART GRAPHICS-
On the Insert tab, in the Illustrations group, click SmartArt.
1.
In the Choose a SmartArt
Graphic dialog box,
click the type and layout that
you want.
2.
Enter
your text
by doing one of the following:
a. Click in
a shape in your SmartArt graphic, and then type
your text.
b.Click Text in the Text pane and then type or paste your text.
Copy text from another program, click Text, and then paste
into the Text pane.
NOTE -A SmartArt graphic is a visual representation of your
information that you can quickly and easily create, choosing from among many
different layouts, to effectively communicate your message or ideas
OVERVIEW OF CREATING A SMARTART
GRAPHIC
Purpose of
Graphics Type
Non-Sequence Information List
Steps or Timeline Process
Continuous Process Cycle
Decision Tree Heirarchy
Organization Chart Heirarchy
Illustrate Connections Relationship
Show How Parts Relate to the Whole Matrix
Proportional Relationships Pyramid
APPLYING SIMPLE ANIMATION TO YOUR PRESENTATION
From
the Animation Tab PowerPoint 2007 enables you to easily apply animation effects
to make your presentation more appealing. In addition to this, you can control
the timing of the transition from slide to slide and how the transitions will
occur. Just go to the Animation tab, click on the slide you wish
to add the animation and select an option.
CHECK THE SPELLING IN YOUR PRESENTATION
Even though the spelling checker is turned on
automatically in Office PowerPoint 2007, it is still a good idea to check
spelling again after you finish working on your presentation:
1.
Through the slides tab, navigate to the beginning
of your presentation by clicking on your first slide.
2.
On the Review tab, in the
Proofing group, click Spelling.
PREVIEW YOUR PRESENTATION AS
A SLIDE SHOW
To view your presentation on your computer screen
exactly the way that it will look to your audience when you are presenting, do
the following:
1.
On the Slide Show tab, in the Start
Slide Show group, do one of the following:
a.
To start with the first
slide in the presentation, click From Beginning.
b.
To start with the slide
that currently appears in the Slide pane, click From Current Slide.
2.
The presentation opens in
Slide Show view.
3.
Click to advance to the
next slide.
Tip- To return to Normal
view at any time, press ESC.
SAVING A NEW PRESENTATION
1. Click on Microsoft Office Button.
2. Click on Save.
3. In the File name type the name of the presentation.
4. Click Save.
Note - If you
need to save in a different location click down arrow on of address bar and
then choose your location.
CONVERTING A PRESENTATION
To
work with presentations created in earlier versions and convert them to another
format.
1. Open the Presentation
2. Save it by using Save As.
3. Click on
the PowerPoint Presentation format.
COMPATIBILITY
PowerPoint 2007 also gives you an opportunity to run a file
through Compatibility Checker before you save a presentation to an older
format.
1. Click the Microsoft Office Button.
2.
Click Prepare.
3. Click Run Compatibility Checker.
PRINTING HANDOUTS AND NOTES PAGES
You can print your notes pages with a slide thumbnail to
help you prepare for your presentation and you can print handouts for your
audience.
Note You can print only one slide thumbnail with notes per
page when printing Notes Pages.
1. Click
the Microsoft Office Button, click
the arrow next to Print, and then click
Print
Preview.
2. In
the Page Setup group, click the
arrow under the Print What box, and
then click Notes Pages to print
notes and select Handouts to print handouts.
3. To
specify the page orientation, click the arrow under Orientation, and then click Portrait or Landscape.
4.
Click Print.
Note If
you want to print your notes and slide thumbnails in color, select a color
printer. Click the Microsoft Office Button, click the arrow next to Print, and
then click Print Preview. Under Print, click Options, point to Color/Grayscale, and then click Color.
KEYBOARD SHORTCUTS FOR PRESENTATIONS
|
To
move the insertion point |
Press…. |
|
Start a presentation from the beginning. |
F5 |
|
Perform
the next animation or advance to the next slide. |
N,
Enter, Page Down, Right Arrow, Down Arrow, Or Spacebar |
|
Perform the previous
animation or return to the previous slide. |
P,
Page Up, Left Arrow, Up Arrow, Or Backspace |
|
Go to slide
number. |
Number + Enter |
|
Display a blank black slide, or return to
the presentation from a blank black slide. |
B Or
Period |
|
Display
a blank white slide, or return to the presentation from a blank white slide. |
W Or
Comma |
|
Stop or
restart an automatic presentation. |
S |
|
End a presentation. |
Escape or Hyphen |
|
Erase
on-screen annotations. |
E |
|
Go to the next slide, if the next slide is hidden. |
H |
|
Set new
timings while rehearsing. |
T |
|
Use original timings while rehearsing. |
O |
|
Use
mouse-click to advance while rehearsing. |
M |
|
Return to the first slide. |
1 + Enter |
|
Redisplay
hidden pointer and/or change the pointer to a pen. |
Control + P |
|
Redisplay hidden pointer and/or change the pointer to
an arrow. |
Control + A |
|
Hide
the pointer and navigation button immediately. |
Control + H |
|
Hide the pointer and navigation button in 15 seconds. |
Control + U |
|
Display
the shortcut menu. |
Shift + F10 |
|
Go to the first or next hyperlink on a slide. |
Tab |
|
Go to
the last or previous hyperlink on a slide. |
Shift + Tab |
|
Perform the "mouse click" behavior of the
selected hyperlink. |
Enter while a
hyperlink is selected |
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